Thankful Thursday - Happiness is a Dry Collection

I've said pretty much all I can on social media about how much empathy I have for the people who have been affected by Superstorm Sandy. Most of you know I've volunteered with Noah's Wish, which is how I gained the three beautiful kitties who enrich my life daily. I'm a staunch supporter of first responders, CERT members, the American Red Cross, health care workers, etc. I bow to their selfless sacrifices and the sacrifices of the ones who love them. The challenges of Sandy are just beginning. What truly makes this storm unprecedented is that it happened in a northern climate when winter is just around the corner. This not only will delay cleanup efforts, but also the rebuilding that must take place to house those who've lost their homes. It's not quite as simple as setting up trailers that don't require heat; a much more complex set of problems is being handed to a very large group of people. I hope we'll all keep these folks in our minds and hearts until they are resettled.

In the meantime, I've been seeing lots of information flying around about how to salvage and manage wet and damaged photographs and documents. 

Via Twitter: HeavenlyFire999: RT @WSJ An aerial shot of flood damage in Bethany
Beach, Delaware on Tuesday. The latest on #Sandy: http://t.co/DrJoU5fW

Here are a few items that seem to be missing from them all, in no particular order:

1. While it is best to get materials out of water within 48 hours, that's not always possible. This does not mean that the material will be unsalvageable, just that as each day passes, the likelihood diminishes.

2. CRITICAL: do NOT try to dry material directly out of flood water. This seems to be the one most important step missing from almost all the resources available on-line. Flood water is nearly always contaminated in one way or another, whether it is natural or chemical. So, it is recommended that, using protective gloves, materials be removed from flood water into plastic containers filled with clean, distilled water. Filtered water works in a pinch, and obviously, if the only water available is neither distilled nor filtered, plain clean water will work. The goal is to gently move the material from one container into another to remove as much of the contaminants as possible. 

3. If you're in an area that has electricity and have access to a freezer, wet documents (not photographs) can be frozen (in a clean state) and then thawed out in small batches. By freezing the documents, you essentially freeze the decomposition the water may cause; there are disaster recovery companies that specialize in freeze-drying materials from institutions when disaster strikes.

4. Do not put anything that could possibly still be damp in a sealed plastic bag. Even a minute amount of dampness can cause mold to grow in an enclosed environment. It's best to keep wet material submerged until such time as a drying location is available, keeping in mind the 48 hour rule.

I have, in my professional career, had incidents occur which required immediate action. One was a flood of an office in Nashville during a devastating flood there several years ago. Fortunately, only a couple of file drawers of material were affected and the on-site staff were able to recover the material using some of the techniques I mentioned. The other was the loss of a part of the ceiling in an Archives from water due to a broken seal and then subsequently a clogged pipe. Fortunately in that case, a great disaster recovery plan meant that an emergency didn't become a disaster; none of the material was directly affected by the water.

While I hope that no one reading this actually ever needs to use any of this advice, the reality of it is that it happens. I pray you're all safe and comfortable.

Thankful Thursday – Discovering the Breadth of Your Knowledge Through Volunteering

I’m a member of several larger genealogical societies, but hesitated to join a local society simply because I don’t have roots here, other than my own. However, I’ve learned not only how informative the meetings can be, but also how badly many of the smaller local societies need help, whether it’s meeting planning, membership coordination or other volunteer opportunities. Yes, I’ve been to other genealogical society meetings where it appears that the members in charge do not want the assistance of newcomers. But, I truly believe that that is not the norm, or if it was in the past, it’s not now. What’s more, if you find a Society where you don’t feel welcome, for whatever reason, there are plenty more that are actively looking for participatory members.

I was so fortunate that Pat Biallas asked me to join her at the September meeting of the Fox Valley Genealogical Society. Tim Pinnick shared a presentation on the Civilian Conservation Corps, its history, and how to locate individuals who had participated in this organization. After the meeting, I had an opportunity to speak with several long standing members, and I found out that they were looking for ‘new blood’ to assist with their outreach program. Twice a month, all day on the second Tuesday and the evening of the second Friday, the FVGS provides assistance free of charge to those interested in researching their families. Due to my much reduced Archives work schedule, I decided to offer to volunteer on Tuesdays.

FVGS holds their Research Assistance program at The Oswego Library in Oswego, IL. It holds a nice sized collection of genealogical books and periodicals, which were originally owned by the FVGS. Along with the usual on-line databases, the Library provides a great place to launch a family history search. I arrived around 9:30, and was pleasantly surprised to find two patrons ready to dive into their searches. One lady was looking for her 91 year old mother’s father, and another was attempting to start her application for the Daughters of the American Revolution. I started to help her, since I’m already a member. We discussed the process first, then the documentation she’d need and how best to start her search. I’d brought my new Google Nexus tablet (shameless plug for which I get no remuneration) and she was simply amazed at what I was able to help her find. Later, her friend came over, and we worked together to locate some clues as to where her great grandfather might have come from. By 12:30, they were happily on their way, having terrific starts on their research plans.

After a little break for lunch, the ladies from the FVGS came back and we sat down for a bit to discuss what their goals are regarding research assistance. I can say that I truly wish that I’d thought to look to my local genealogical society for assistance back in 1996 when I started my own research. It makes me wonder if I would’ve been inclined to begin working as a Professional Genealogist sooner. Be that as it may, the assistance is there for anyone who wants it, whether they’ve only just started or have a brick wall they’d like help to break through.

One of the other new volunteers off handedly mentioned an odd research challenge she’d come across recently. Curious, I asked if I might be able to help her, since there weren’t any other patrons there at the moment. What a wonderful few hours we spent, pouring over nearly illegible Census records, pulling them from Ancestry.com, moving them into Photoshop so they could be enhanced. We used the cluster theory to pull surrounding families on each of the four Censuses that had her family. We then located her family in another earlier Census she’d been unable to locate them in before. And the findings? Together we uncovered that her great grandfather was a Mulatto from the area of Virginia which is now West Virginia. We pieced together bits of her family’s oral history she’d dismissed in the past; whispers that had part of her family being silenced and part of it simply saying that it was a fact her great grandfather was not White. We worked methodically through the evidence; and at each point we thought we’d have to stop it seemed I was able to locate another resource or record group with additional evidence that she could use.

In the end, she had a fabulous new start on uncovering a great family story. And each time I made a suggestion where we might look, she said, ‘you know so much!’ I was often laughing, because I’ve been doing research in one form or another since I was in High School. When I worked in the Financial Industry, both as a Stock Broker and Portfolio Assistant to a Bond Trader, my research skills were an essential tool for my work. I suddenly was thinking that I might just be underestimating its value. Not monetary value, but the intrinsic value that comes from helping someone to uncover a great story about their family.

So it makes me wonder, how many of us are there that undervalue our breadth of knowledge?  Maybe it’s not in research skills, but perhaps it’s in something else. Geography, local history, medical history, paleography, technology, archival sciences; all of these are knowledge areas that those of us who’ve been doing genealogical research for a while might be taking for granted.

How wide is your breadth of knowledge? I bet it’s wider than you think…

Tuesday Tip - Revoir, S'il Vous Plaît, Review

The French word revoir means ’to see again’; it is the origin of the English word review. I believe that for those of us who study our family history or are genealogists, the understanding of the root of this English word is critical.

I'm so fortunate to have had a number of ’aha! ’ moments, in locating original family documents. I've also come across plenty of biographies in books, articles in newspapers, etc. And every time that happens, it comes with this burst of elation, frenzied reading, excited data entry and a sense of being able to move my research just a little bit further along. I then catalog the item and move on.

Revoir. It's such a lovely sounding word. Its English derivation often, I believe, gets short shrift because of the subtle difference in its meaning. I believed that the word review meant to go over something a second time. It's the same thing as seeing it again, right? Or is it?

We can look, but not see. Anyone who's done more than cursory genealogical research knows this. So the process of reviewing our documentation is to re-see it, not just to look at it again, oui? I challenge you to take a document that you know may hold information that you have yet to glean, or even one you think you've gathered all you can from, and revoir it. Rather than reading the words, see it as a picture. Does something grab your eye? A surname, a date, a punctuation mark? (As an aside, I've used this technique on documents in languages I'm not familiar with; it's a tool to glean essential names, dates and keywords without translating the entire document.) 

Here's an example of a 'useless' document as described by the owner. By reviewing it, I was able to glean significant information, even though the old German/Dutch/French handwriting that it is in is nearly illegible. [Family letter from the collection of Nancy Wersel Rybolt (private). 2012]

I learned another great technique from a writer/editor friend (thank you Laura Matthews!): read the document backwards. Start at the end and read each sentence from the last to the first. Revoir. Found nothing new? At least you know you've tried every angle. Then, using your tracking system (you have one of those, right?) indicate that the document has been reviewed. 

Are there techniques you've used to review genealogical documents? Does knowing the derivation of the word help to re-frame how you'll review things?

I hope that this has helped a bit, and for now, au revoir. ;-)